Meeting Management lunchtime talk in Japan

Welcome to our Meeting Management lunchtime talk in Japan, where we delve into the art and science of conducting effective meetings that drive productivity, collaboration, and results. In Japan’s corporate culture, where meetings are a common and integral part of business operations, mastering meeting management skills is essential for ensuring that valuable time is used efficiently and that decisions are made effectively. This session aims to provide practical tips, strategies, and best practices for planning, facilitating, and following up on meetings to maximize their impact and value.

As organizations in Japan strive to streamline operations and enhance communication, the ability to conduct productive meetings has never been more critical. Yet, many professionals find themselves trapped in unproductive meetings that waste time and sap energy. This lunchtime talk serves as a platform for participants to learn how to plan and execute meetings that are focused, engaging, and outcome-driven, ultimately contributing to greater organizational success.

Talk Objectives:

  1. Setting Clear Meeting Objectives: Learn how to define clear objectives for each meeting, outlining what needs to be accomplished and why it’s important. By setting specific goals and expectations, participants can ensure that meetings stay focused and productive, with tangible outcomes.
  2. Creating an Agenda: Understand the importance of creating a well-structured agenda for every meeting, outlining the topics to be discussed and the allotted time for each. An agenda serves as a roadmap for the meeting, keeping discussions on track and ensuring that all relevant issues are addressed.
  3. Managing Meeting Logistics: Gain insights into managing meeting logistics, including scheduling, venue selection, and technology setup. By addressing logistical details in advance, participants can minimize disruptions and create a conducive environment for productive discussions.
  4. Facilitating Effective Discussions: Learn facilitation techniques to encourage active participation and engagement during meetings. By fostering an open and inclusive atmosphere, facilitators can harness the collective wisdom of participants and drive meaningful dialogue and collaboration.
  5. Time Management: Explore strategies for managing time effectively during meetings, including setting time limits for agenda items and adhering to scheduled start and end times. Participants will learn how to balance thorough discussion with the need to keep meetings efficient and on track.
  6. Decision Making: Understand different decision-making processes and techniques to reach consensus and make informed decisions during meetings. Participants will learn how to solicit input from all stakeholders, weigh various options, and move towards actionable outcomes.
  7. Managing Meeting Dynamics: Recognize and address common meeting dynamics, such as dominance by certain participants, tangential discussions, and lack of engagement. Participants will learn strategies for managing group dynamics and maintaining a productive meeting environment.
  8. Capturing Action Items: Learn how to effectively capture action items, decisions, and follow-up tasks during meetings. Clear documentation ensures that participants understand their responsibilities and deadlines, driving accountability and progress.
  9. Providing Effective Meeting Follow-Up: Explore best practices for providing meeting follow-up, including distributing meeting minutes, summarizing key decisions, and tracking action item progress. Effective follow-up ensures that meeting outcomes are translated into tangible results.
  10. Continuous Improvement: Embrace a culture of continuous improvement by soliciting feedback from participants and evaluating meeting effectiveness. By identifying areas for improvement and implementing changes over time, organizations can enhance the overall quality and impact of their meetings.


The Meeting Management lunchtime talk has equipped participants with the knowledge and skills needed to conduct effective and productive meetings in Japan’s corporate environment. By applying the principles of clear objective setting, structured agenda creation, active facilitation, and thoughtful follow-up, participants can transform meetings from time-consuming obligations into valuable opportunities for collaboration and decision-making.

Ready to transform your meetings into strategic assets that drive organizational success? Start by implementing the strategies and best practices discussed in this lunchtime talk, focusing on setting clear objectives, creating structured agendas, and fostering active participation and engagement. Together, let’s unlock the full potential of meetings as a platform for collaboration, innovation, and progress in Japan’s business landscape.

More Information:

Duration: 60 minutes

Fees: $1299.97  USD 679.97

For more information please contact us at:

If you would like to register for this talk, fill out the registration form below.


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